Booking the speakers:

• Book speakers for future monthly meetings, bearing in mind price (including any travel expenses) and the variety of subjects. Speakers are not required in May (AGM), August or December. Max budget for any speaker is £150.
• File details received of prospective future speakers and reply if received by email
• Engage speakers only by official email using the SpeakerSecretary email account.
• Have the details of any engagement recorded on the Events page of the website. This is your master list

Prior to the meeting:

• Contact speakers before meetings requesting a few sentences on them and the subject of their talk plus any requirements for the presentation (eg equipment)
• Send details of the talk to the Webmaster and Newsletter Editor for publication
• Send the speaker’s personal details to the Chairman for the introduction immediately prior to the presentation
• Notify the venue of any additional requirements for the speaker
• Supply directions to and details of the venue to the speaker. There is a map with instructions PDF available.
• Ensure there is technical support at the monthly meeting

Meeting day:

• Reserve a parking space for the speaker on the day
• Greet and look after the speaker and ensure that all their requirements are met
• Thank the speaker on-stage after the talk

After the meeting:

• Thank the speaker via email after the event

Additional duties:

• Attend Speakers Secretaries Conference, normally in October, with a list of our speakers and their presentations from the last year, their contact details and an evaluation of that presentation for distribution amongst other local u3as.

[This was organised and hosted by Ems Valley u3a on Zoom in both 2020 and 2021 so hosting should not be necessary for some time.]