Banking

• Attend to all banking transactions for two accounts (Business) and (Social), the latter being utilized for all transactions required by the various Groups.
• Paying in cheques
• Issuing cheques (two signatures required)
• On line banking direct payments (single authority but monthly list of all payments made sent to a second signatory)
• Monthly reconciliation of bank statements.

Accounting

• Maintain and run an accounting system to facilitate preparation of year end accounts on the U3A Beacon system, but other computer applications can work equally well or even a simple spreadsheet
• Ensure that within the Social account it is possible to determine the balances appropriate to each individual Group.
• Prepare year end accounts (income & expenditure and balance sheet). This involves ensuring as far as possible ensuring that all payment that are due within the financial year are paid on time.
• Arrange for accounts to be “audited” by two examiners.
• Prepare an annual income & expenditure budget (Business account activity only), broken down into quarters, update and revise each quarter.
• Claim annual Gift Aid refund from HMRC.

Committee

• Attend monthly committee meetings, reporting on all matters financial (primarily quarterly budget reviews) and make recommendations on matters financial (proposed expenditure and subscription levels).
• Undertake such duties as are assigned / requested by the Committee.

AGM

• Report to members on the year end accounts and answer any questions.

Trusteeship

• All Committee members are automatically trustees of Ems Valley U3A and we therefore have all the normal responsibilities of a Trustee.